Management

Early Years Management

The Eureka Community Kindergarten Association (ECKA) is a not-for-profit Early Years Manager, providing Management and Employment Services for 28 early childhood education services (Kindergarten, Long Day Care and Occasional Care) in the Ballarat and surrounding area. ECKA was established in 2003 by a group of volunteers from seven founding Community Kindergartens.

Early Years Management

All parents/guardians with a child attending an early childhood education service managed by ECKA, are members of ECKA Inc. ECKA is licensed by the Department of Education and Training (DET) to operate children’s services, and as such are responsible for ensuring compliance with State Government licensing requirements.  All early childhood services managed by ECKA provide a State Government funded kindergarten program for children in the year before they attend school.

ECKA Management and Administration Staff are responsible for all operational aspects of the early childhood education service, including managing staff, financial management, maintenance and compliance. Parent groups are not responsible for these areas in ECKA managed services.

Early childhood education services managed by ECKA have a parent group/committee that support the kindergarten with organisation of fundraising and social activities, assistance with working bees and other activities requested by staff. ECKA Administration staff assist all parent groups to fulfill their roles and provide support and assistance with all aspects of the running of the parent groups. Further information in relation to the operation of the parent groups/committee at each kindergarten can be obtained from the current parent group members, staff, or phoning the ECKA office on P: 53395055.

Board of Management

ECKA is operated by a Board of Management as required under the ECKA Constitution. The Board consists of 5-11 elected representatives.

Board members are volunteers who are chosen to ensure the Board has a wide range of skills, experience and expertise, such as Business Management, Finance/Accounting, Legal, Education, Governance, HR and Communications.

ECKA employs Administrative Staff to undertake, under the direction of the Board, the day to day running of the organisation. The Board are responsible for the broader issues such as; development of policy direction, ensuring the proper financial operation of ECKA, compliance with legislative requirements, strategic development and direction for the organisation.

Board Charter Overview

  • The ECKA board is primarily responsible for ensuring that ECKA has an appropriate corporate governance structure.
  • The board is also responsible for ensuring that management recognises the board’s legal and other obligations to all stakeholders.
  • The board’s obligations to its stakeholders require that appropriate accountability and control systems are in place.
  • This board charter explains the organisation’s commitment to corporate governance. It is not an “all inclusive” document and should be read as a broad expression of principles.
  • The board will review this charter on an annual basis
  • This charter will be made available to each board and sub-committee member and will be available to members and stakeholders on request.

Board Recruitment Procedure

  •  When recruiting members to the board, the board must ensure that the provisions in the ECKA constitution with regard to membership, term of office, tenure of members etc. are complied with.
  • Members of the ECKA Board are responsible for identifying new board members and contacting potential members for the ECKA Board and it sub-committees.  Where there is a need to fill a casual vacancy on the ECKA Board, Board members are responsible to identify an appropriate candidate.

Employment

ECKA is the employer of the Educators (teachers and assistants) at all ECKA managed services. ECKA employs a CEO, Administration staff and Early Education Advisory Teachers to assist all services. Teaching Staff at all early childhood education services are required, and supported by ECKA, to have a continuing professional development plan, and access to quality professional support and training. This is of great benefit to staff children and families who attend the early childhood education service.

ECKA are looking for highly skilled passionate Educators to join our team, to view essential criteria and position objectives please click on the relevant positions below.

To apply please down load the Relief Staff Application Form

To apply for situations vacant please down load the Employment Application Form

Teacher (3 and 4yo programs)

Essential Criteria

  • Qualifications; Early Childhood Teacher or Equivalent
  • VIT ECT Registration
  • First Aid HLTAID004

Key Selection Criteria

  • Excellent knowledge of and ability to implement the NQF
  • Thorough knowledge of Early Years Learning Frameworks and ability to apply
  • Excellent communication skills, both written and verbal
  • Demonstrated ability to work as a team member

Position objective

  • Develop and provide a high quality developmentally appropriate educational program for the children in consultation with ECKA and the parents of children attending.
  • Provide educational leadership while working as a member of a collaborative service team, to provide a developmentally appropriate educational program
  • Operate in a professional manner at all times, complying with the requirements of the National Quality Framework, including the Education and Care Services National Law Act 2010 and Regulation, National Quality Standard and current Learning Frameworks; Occupational Health and Safety Act 2004 and all ECKA policies and Procedures

Activity Group Leader (3yo programs only)

Essential criteria

  • Diploma Qualification – Children’s Services
  • Working with Children’s Check
  • First Aid HLTAID004

Key Selection Criteria

  • Excellent knowledge of and ability to implement the NQF
  • Thorough knowledge of Early Years Learning Frameworks and ability to apply
  • Excellent communication skills, both written and verbal
  • Demonstrated ability to work as a team member

Position objective

  • Work as a member of a collaborative service team, to provide a high quality, developmentally appropriate educational program
  • Operate in a professional manner at all times, complying with the requirements of the National Quality Framework, including the Education and Care Services National Law Act 2010 and Regulation, National Quality Standard and current Learning Frameworks; Occupational Health and Safety Act 2004 and all ECKA policies and Procedures

Kindergarten or Child care Assistants

Essential criteria

  • Certificate III in Children’s services
  • Working with Children’s Check
  • First Aid HLTAID004

Key Selection Criteria

  •  Excellent knowledge of and ability to implement the NQF
  • Thorough knowledge of Early Years Learning Frameworks and ability to apply
  • Excellent communication skills, both written and verbal
  • Demonstrated ability to work as a team member

 

Position Objective

  • Work cooperatively and professionally as a member of a team to assist in the provision of a high quality developmentally appropriate educational program
  • Operate in a professional manner at all times, complying with the requirements of the National Quality Framework, including the Occupational Health and Safety Act 2004 and all ECKA Policies and Procedures

Membership

As a parent or guardian of a child attending an early childhood education service managed by ECKA, you automatically become a member of ECKA.

Participation in your children’s time at early childhood education:  ECKA managed early childhood education services still maintain a committee or parent support group in which you may wish to be involved. There are opportunities to assist with Milk and Fruit, Working Bees, Fundraising, Excursion assistance, etc. All such activities can be undertaken without the added pressure of being the employer of the staff or responsible for the legislative compliance issues that face Committees that are not with an early years manager such as ECKA.

Resources for early childhood education services: Your child/ren’s early childhood education service is additionally supported by a resource library operated by ECKA. It includes a variety of toys, puzzles, larger equipment – such as doll’s houses, sporting equipment, disability aids and a teacher book library.

Professional Development Network: Your children will be taught by qualified Early Education staff who are additionally supported by two highly qualified mentoring staff and supported to attend professional conferences and training throughout the year.

Consultation & Communication: The ECKA website is the main communication tool for notices and information.

Advice & Information: The staff in the ECKA office have many years of experience in early education – as teachers, administration and employment, committee members. They are available to assist with a range of issues from enquiries, complaints, compliments, or referral to other agencies.

To view further details of ECKA membership please follow the link to the; ECKA Constitution or request a copy from the ECKA Administration office.

Early childhood education services may wish to be managed by ECKA. If your kindergarten is considering the possibility of joining ECKA, please contact the ECKA CEO on (03) 5339 5055

Complaints/Compliments/Comments

ECKA Value all feedback from children, parents, and families using ECKA services. Complaints, compliments or comments assist us to provide high quality early education and care services.

 If you wish to make a complaint, comment or compliment, please be assured of the following;-

  • You have the right to make a complaint, comment or compliment about any aspect of our service to you
  • All complaints or will be taken seriously and will be confidential
  • All complaints will be dealt with promptly and we will do our best to resolve any concern you have in relation to our services to you
  • You will not be discriminated against in any way if you make a complaint and you can still attend normal services while any complaint is being investigated.
  • All comments and compliments will also be reviewed by ECKA management teams to assist in ECKA’s continuous quality improvement processes to assist in the development of high quality services

Complaints/Compliments/Comments can be lodged either verbally or in writing in the following ways:-

ECKA CEO

PO.Box 2126, Bakery Hill 3354
Mobile: 0400 089 143
Email: ecka@vic.chariot.net.au

Or

Department of Education and Training (DET):-
Manager Quality Assessment and Regulation Division

Ph. 4334 0589
109 Armstrong Street North, Ballarat, 3350

Board Reports

AGM Report 2019
5/8/20 | 6345.292 MB
2013 Annual Report
3/10/19 | 9780.359 MB
2014 Annual Report
3/10/19 | 7270.382 MB
2015 Annual Report
3/10/19 | 6852.512 MB
2016 Annual Report 2
3/10/19 | 1652.731 MB
2016 Annual Report
3/10/19 | 1643.283 MB
2017 Annual Report
3/10/19 | 3545.214 MB
AGM Report 2018
3/10/19 | 11515.245 MB